> New BoardDocs software to improve board meeting processes | San Juan School District

New BoardDocs software to improve board meeting processes

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  • Posted by: Eva Workman |
  • 12/14/12

San Juan School District is leveraging the power of Internet to radically improve the governance process while saving time and taxpayer dollars. The remarkably powerful, easy-to-use solution will enable the district to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity.

The paperless meeting solution, called BoardDocs® LT, is a 100% Web-based service. By making meeting agendas and supporting documents available on the Internet, the district will be able to distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the district.

Electronic distribution will not only save time and resources; it will also provide unprecedented public access via the San Juan School District’s Web site to agenda items and other board-related information. This process will allow interested parties to review information prior to board meetings. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.

Additionally, BoardDocs LT will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. Under the old system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Now Board members and the public will have access to certain documents well in advance of the meeting, and other documents as they become available. Through the MetaSearch feature, Board members will also have access to best practices from other districts that are using the system, allowing them to gain important knowledge about initiatives other boards have considered and implemented. 

The new eGovernance features can be accessed via the district’s Web site at www.sjsd.org. For questions regarding online Board information, contact Eliza Fry at 435-678-1211, efry@sjsd.org.

For more information about BoardDocs LT or the full-featured BoardDocs Pro solution, call (800) 407-0141 or visit www.boarddocs.com to experience the premier paperless governance solution firsthand.

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